Virtual Assistant

Job Description

Virtual Assistant required for ongoing support.

About Me:

I am a retired Paralympian in sledge hockey (Bronze - Sochi 2014) and run two businesses.

  1. I am a public speaker, and speak on mental health and change management. (www.kevinrempel.com)

  2. I run a corporate team building program in Toronto, ON, called the Sledge Hockey Experience (SHE), which focuses on team building, diversity, and inclusion. (www.playsledgehockey.com)

I won’t get into the full story here, but in short, I was paralyzed when I was 23, and my dad was also paralyzed four years before I was.

My dad, unfortunately became very negative, depressed, and developed a gambling addiction which ultimately led to my mom leaving my dad.

Seven weeks later, my dad took his own life.

I recovered, found sledge hockey and Team Canada, and turned my life around. I did go through post Olympic depression, but am extremely proud to say that I am doing exceptionally well and living a kick ass life.

It’s for those reasons that I choose to be a mental health advocate, from my experiences with my dad I love public speaking, and knowing what the sport of sledge hockey did for me, that’s why I choose to make SHE my life after sport.

I want to help people suffering from mental illness, grow the sport of sledge hockey, and help support people with disabilities.

What I need help with:

I am looking for a Virtual Assistant to support my day to day operations with several small tasks that I often get bogged down by and struggle with. Without going too far into detail, here are some examples of work that my prior VA’s worked on for me, and things that I currently need help with.

Event Management

Sending invites through Mailchimp
Scheduling/following up with attendees
Sending out information in advance of the event
Answering questions/confirmation/FAQ/next steps
Booking hockey gear
Booking ice time
Booking staff
Following up with staff
Confirming details
Finalizing briefing doc
Sending final briefing doc
Sending post game email to sledge clients with thank you and photos
Utilize Asana to coordinate and schedule events
Work as liaison between client until event approaches

Admin support

Calendar management
Research
Adjust Gmail settings for the full team having access to folders
Outsource creation of presentation slides
Assist in creating an inventory management system for hockey gear
Hire and supervise freelancers

Scheduling

Arranging pickup/drop off times for equipment rental
Scheduling meetings and appointments
Arranging podcast appointments
Schedule advisory board meetings and logistics

General Bookkeeping

Sending/fixing invoices
Following up on unpaid invoices or contracts that haven’t been signed and returned
Providing necessary banking information to vendors

Email Management

Support inbox procedures
Manage email newsletter
Support in Mailchimp campaigns

Social Media Support (bonus)

Assist in minor content writing
Proofreading
Create Twitter headlines

Expectations:

On average, a 10hr - 15hr/week commitment is required
Must be available to respond between 9am – 5pm
Every Monday attend a weekly meeting (30 - 60 mins)
Daily check-ins via Slack at 9am (5 minutes req’d)
Payment structure will be on the 1st and 15th of each month, via e transfer

Familiarity with Programs:

1Password
Asana
Evernote
Google Docs
Squarespace
All Social Platforms (TW, FB, IG, LI, Pinterest, Soundcloud, iTunes)
Hootsuite
G Suite
Skype or Zoom
Mailchimp
Trello
Xero
Zapier

Who I am looking for:

I would like to work with someone long term. I believe that in order for this to become something great, that having someone invested into the vision, business, cause, and journey are extremely important.

If mental health or people with disabilities is something near and dear to your heart, that would definitely be a big win.

At the same token, attention to detail, grammar and spelling, consistency, reliability, trust, communication skills…. all play a big role in the relationship.

Resources/Channels

Kevin’s Instagram
Kevin’s Twitter
Kevin’s Facebook
Kevin’s LinkedIn
Kevin’s YouTube

SHE Instagram
SHE Facebook

Next steps

If you are interested in this position, please click here to apply.