Reports to: CEO
Location: Toronto, ON
Purpose of the Job:
We are looking for a kick ass Administrative Assistant that can work alongside our awesome team. This new member of our crew will aid the CEO to organize his life better and alleviate the common day to day struggles of handling a rapidly growing business. If you are passionate about hockey, helping people with disabilities, and becoming a part of something bigger than yourself, we want you!
We are sure that you will help, not only make our company better, but create an impact on the lives of many amazing Canadians, especially in those who are a part of the sledge hockey community.
Oh, and one more thing. Our CEO is pretty awesome at public speaking as well, and shares his story to support people with mental health issues, resilience, and managing a ton of constant change. He’s pretty inspiring.
If you can help arrange these events, make people feel special, welcomed to do business with him, and take care of important stuff during that process, your double duty would be amazing because…. well… that’s what we need!
If you can help prepare breakfast that would be great, but we don’t actually need that. More important duties would be things like making travel and meeting arrangements, preparing reports, using tools like MS Office, Slack, Evernote, and Asana.
Being very detail oriented is essential because we want to be the best. If you mess up, that’s ok! But let’s try and get it right from the start.
There’s a lot of little things to consider but what’s most important is that you are committed to the cause and believe in what you are doing, because if we have people on our team that have heart, then together we can accomplish anything.
Below are examples of the important things we don’t want you to miss.
Email & Schedule Management Tasks
Filtering emails/managing spam
Sending greeting cards, event invitations, letters, scanning
CRM management (Client callbacks, database building, update contacts, follow ups)
Travel arrangement and planning
Transcription of video and audio files at rev.com
Document formatting for blog posts
Assist in preparing agenda meeting minutes
Create, update, and maintain SOP’s
Order office supplies
Website and social management
Manage inbound calls
Create email newsletters in Mailchimp
Adding and removing subscribers from lists
Creating and scheduling emails to promote content
Editing follow up emails and auto responders
Social Media Management
Monitor the company’s social media accounts and offer constructive interaction with users
Analyze the long-term needs of the company’s social media strategy and offer quarterly reports to the management and executive teams that outline any necessary changes to the digital marketing plan
Create monthly content schedules and manage/organize content so it is easy to reference, find, and post
Familiarity with Programs
All Social Platforms (TW, FB, IG, LI, Pinterest, Soundcloud, iTunes)
3+ years’ experience in social media management
Exceptional multi-tasking skills
Able to explain complex social media data in an understandable way
Familiar with all social platforms (Twitter, Facebook, Instagram, Linkedin, Pinterest, Soundcloud, iTunes, etc.)
Vehicle for travel
Recent model Mac computer
For more information and to better understand the business, please visit www.kevinrempel.com (the CEO), and www.playsledgehockey.com.
If you think you would be a great fit for this position, please contact firstname.lastname@example.org.