ADMINISTRATIVE ASSISTANT

 

 

Administrative Assistant

Reports to:  CEO

Location: Toronto, ON

 

Purpose of the Job: 

 

We are looking for a kick ass Administrative Assistant that can work alongside our awesome team. This new member of our crew will aid the CEO to organize his life better and alleviate the common day to day struggles of handling a rapidly growing business. If you are passionate about hockey, helping people with disabilities, and becoming a part of something bigger than yourself, we want you!

 

We are sure that you will help, not only make our company better, but create an impact on the lives of many amazing Canadians, especially in those who are a part of the sledge hockey community.

 

Oh, and one more thing. Our CEO is pretty awesome at public speaking as well, and shares his story to support people with mental health issues, resilience, and managing a ton of constant change. He’s pretty inspiring.

 

If you can help arrange these events, make people feel special, welcomed to do business with him, and take care of important stuff during that process, your double duty would be amazing because…. well… that’s what we need!

 

Major Responsibilities:

 

If you can help prepare breakfast that would be great, but we don’t actually need that. More important duties would be things like making travel and meeting arrangements, preparing reports, using tools like MS Office, Slack, Evernote, and Asana.

 

Being very detail oriented is essential because we want to be the best. If you mess up, that’s ok! But let’s try and get it right from the start.

 

There’s a lot of little things to consider but what’s most important is that you are committed to the cause and believe in what you are doing, because if we have people on our team that have heart, then together we can accomplish anything.

 

Below are examples of the important things we don’t want you to miss.

 

 

Email & Schedule Management Tasks

  • Filtering emails/managing spam

  • Answering emails

  • Sending greeting cards, event invitations, letters, scanning

  • Calendar management

  • CRM management (Client callbacks, database building, update contacts, follow ups)

  • Travel arrangement and planning

 

Administrative Tasks

  • Transcription of video and audio files at rev.com

  • Document formatting for blog posts

  • Assist in preparing agenda meeting minutes

  • Create, update, and maintain SOP’s

  • Online research

  • Order office supplies

  • Website and social management

  • Ad-hoc requests

  • Manage inbound calls

 

Email Marketing

  • Create email newsletters in Mailchimp

  • Adding and removing subscribers from lists

  • Creating and scheduling emails to promote content

  • Editing follow up emails and auto responders

  • Editing/proofreading

 

 

Social Media Management

  • Monitor the company’s social media accounts and offer constructive interaction with users

  • Analyze the long-term needs of the company’s social media strategy and offer quarterly reports to the management and executive teams that outline any necessary changes to the digital marketing plan

  • Create monthly content schedules and manage/organize content so it is easy to reference, find, and post

 

 

Financial/Accounting

  • Client invoicing

 

Familiarity with Programs

  • Evernote

  • Google Docs

  • Asana

  • Pipedrive

  • 1Password

  • Squarespace

  • All Social Platforms (TW, FB, IG, LI, Pinterest, Soundcloud, iTunes)

  • Hootsuite

  • G Suite

  • Xero

  • MS Office

  • Zoom/Team Viewer

  • Mailchimp


 

Necessary Skills

  • 3+ years’ experience in social media management

  • Exceptional multi-tasking skills

  • Able to explain complex social media data in an understandable way

  • Familiar with all social platforms (Twitter, Facebook, Instagram, Linkedin, Pinterest, Soundcloud, iTunes, etc.)

 

Necessary Requirements

  • Vehicle for travel

  • Recent model Mac computer

 

References

 

For more information and to better understand the business, please visit www.kevinrempel.com (the CEO), and www.playsledgehockey.com. 

 

Next steps:

 

If you think you would be a great fit for this position, please contact info@kevinrempel.com.